This listing was posted on adidas.
Executive Assistant, HR and Finance
Location:
Tokyo
Description:
Purpose & Overall Relevance for the Organization: Provide a high level of administrative support to Japan HR Vice President and Japan Finance Vice President and his/her team to ensure efficient management and running of the function on a day to day level Key Responsibilities: Manage internal and external meeting schedule Arrange online and onsite meetings including correspondence with glob al visitors with interpreters when necessary Coordinate business trips for Japan HR Vice President and Japan Finance Vice President and his/her team including flight, hotel, visa, car and airport pick-up arrangements Manage and proceed invoice and payment procedures Organize entrance formalities to our office for visitors (arranging registration, welcoming visitors and business partners, taking to the meeting venue, creating guest Wi-Fi accounts, ) Support Japan HR Vice President and Japan Finance Vice President and his/her team in regards to Reimbursement through Concur, Timecard system, Invoice Payment (ARIBA, APWF) flow. Support Japan HR Vice President and Japan Finance Vice President for documents and announce translation Japanese to English or reversed Take charge of routine correspondence to ensure timely and accurate response Create a variety of material, including presentation, announcements, correspondence, memos, minutes, reports and confidential material Maintain and update department files and records Assist in projects and assignments as requested/directed including collection/coordination of HR organizational data for developing quarterly People Dashboard Draft employee communications on behalf of Japan HR Vice President Knowledge, Skills and Experience : Minimum 5 year experiences of assistant Experience and understanding of compiling and managing highly confidential information Ability to work effectively within a team environment Logical communication Strong organizational skills Strong sense of responsibility to ensure target achievement Advanced knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, and Outlook) Requisite Education and Experience / Minimum Qualifications: University degree or equivalent experience English: Fluent Japanese: Fluent Key Relationships: Other assistants Senior Leadership Teams Workplace / Finance / HR / IT
Company:
Adidas
Posted:
June 22 on adidas
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to adidas
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.